杏吧论坛

Office of the Chief Administrative Officer

Functions of Personnel

• Chief Administrative Officer
  • Supervises the Cashiering staff
  • Plans, implements programs related to Cashiering functions
  • Signs checks
  • Posts checks to individual control books
  • Reconciles Book balances to Reports of Checks issued
  • Prepares reconciliation of all accounts to Accounting and bank balances
  • Prepares communications
  • Prepares monthly check accountability reports
  • Reassess Tuition fees of scholars
  • Posts refunds
• Supervising Administrative Officer
  • Receives payment for funds 101 and 161
  • Posts Official Receipts to Cash Receipts Books
  • Prepares deposit daily to the bank
  • Takes charge of releasing checks
  • Posts checks to Warrant Registers
  • Prepares Annual Procurement Plans
  • Prepares transmittal letters for checks outside Iligan
• Supervising Administrative Officer
  • Receives payment for funds 164
  • Posts Official Receipts to Cash Receipts Books
  • Prepares deposit slips
  • Deposit collections daily to the bank
• Administrative Officer V
  • Prepares cash advances for miscellaneous expenses
  • Pays stipends to scholars
  • Receives payments for fund 164 while the collecting officer is depositing collection to the bank
  • Assists in releasing checks
• Administrative Officer VI
  • Prepares Reports of Checks issued for Fund 101
  • Stamps Vouchers/payrolls and supporting documents "Paid"
  • Number Vouchers/payrolls, sorts and files them chronologically
  • Receives payrolls/vouchers
  • Assists in issuing official receipts during registration period.
• Administrative Officer VI
  • Delivers Advice of checks issued daily to the bank.
  • Delivers check remittances to different government entities.
  • Posts issued checks to record books
  • Receives collection during enrollment period
• Administrative Officer VI
  • Prepares Checks for Funds 101, 161 & 164
  • Prepares Advice of Checks Issued & Cancelled daily
  • Prepares Summary List of checks Issued and cancelled
  • Lumps payrolls of salaries and other personnel benefits of IIT employees for ATM deposits
  • Lumps payrolls of DOST scholars for ATM deposits
  • Posts checks issued to e.FMIS
  • Prepares Student Billings of all scholars from other government and private entities
  • Posts payments of billed students after payment
  • Assists in the issuance of official receipts during enrollment
• Administrative Officer IV
  • Prepares Reports of collections for Funds 101, 161 & 164
  • Sorts Official Receipts (duplicates/triplicates and arranges them chronologically)
  • Reconciles reports to Cash receipts Book
  • Prepares list of Students with Balances by college
  • Assists in issuing Official receipts during enrollment period
• Administrative Officer III
  • Prepares Reports of Checks issued for funds 101, 161 & 164
  • Stamps all vouchers/payrolls and other supporting documents "Paid"
  • Number all vouchers/payrolls, sorts and files them chronologically
  • Assists in issuing official receipts during enrollment period